Vendor & Day of Coordination Packages
What is a Vendor Coordinator?
We at Ty's like adventure and if you're similar to us having a wedding at home is a great one! Our brides and grooms like the flexibility of a build your own wedding and are very hands on with all the details. The families are also ready to pitch it and make the day a huge success. Most couples don't feel they need a full day of coordinator because hey its at a place they already know very well.
What most couples don't realize is the amount of vendor coordination that needs to happen on the big day. We at Ty's make it much easier because we offer so much but there are still times when many other vendors are working alongside us.
Typically after the wedding day is when most couples and family say they wish outside professional help was there so they could focus on the guests rather than the details. We want to help you be proactive before the wedding day by offering our new Vendor Coordinator package.
The Vendor coordinator (VC) reaches out to all of your vendors the week of the wedding and becomes their new main point of contact. Your vendors now answer to the VC. On the wedding day, the VC works with them to ensure all services are done how you wish and solves any logistical problems that may pop up. We're there to greet them, give directions, help when needed and instruct.
We have performed so many vendor duties ourselves which gives us an expert view and we can anticipate problems before they happen.
Most of the time, couples don't quite know what to ask of their vendor, and we can be the bridge that ensures all boxes have been checked.
Q: How long is the VC on location?
A: 8-12 hrs
Q: Will the VC help with the wedding party or family issues?
A: No, that would be a day of coordinator duties.
Q: What common Vendor issues do you see?
A: Delayed due to travel, can't find the location, has no idea where to park or where to setup, didn't bring the supplies the couple thought they would bring, had the wrong time for dinner, takes forever for them to return a phone call or email, vendor had no idea of the layout so was unprepared, vendor takes direction from the wrong person on arrival AKA random family member and thus messed up plans big time, poor communication because bride and groom were to busy.
Q: Can't I just have a family member be in charge?
A: You could but make sure that person is an introvert and has no alcohol as they will be socializing with all their friends and family.
Q: Why not just get a Day of Coordinator?
A: They cost quite a bit more and are less specific with the vendors. Our VC team is very focused to handle the vendors only.
Day of Coordination
For those who know they would enjoy someone taking charge of the overall day. The day of coordinator is a professional you can trust to make decisions on your behalf and take charge of your very special day.
They receive your plans and put them into action while taking care of you, your family and friends. This package also includes vendor coordination. The vendors will all be contacted the week prior so all details are finalized.
How does it all work?
One month prior
You coordinator contacts you via phone call meeting and learns about your plans. They also have to-do items for you to accomplish.
5 days prior
A second phone meeting which is about an hour long going over all the details, adjusting timelines, and solving problems. We help walk you though the entire day.
The wedding week
Vendor phone calls are made to confirm details and the coordinator is available for questions via phone or email.
The coordinator arrives two hours before the rehearsal to walk the property and to go over any changes in the day of timeline. Then they observe or lead the rehearsal depending on your style. Once the rehearsal is completed they talk to key players to gather additional information.
The Wedding Day
The big day has finally arrived and the coordinator is there mid morning through the evening. The assistant coordinator arrives mid afternoon and takes over in the evening after the lead has finished. The coordinator is a breath of fresh air as the nerves of the day are high! She works with vendors and key players to ensure tasks are complete. Unforeseen issues are solved and family/guest situations taken care of. Vendors are kept on schedule and extra decor cleanup duties performed at the end of the night.
The couple has their send off and wow what a start to a great marriage!