The Vendor Coordinator
We at Ty's like adventure, and if you're similar to us, having a wedding at home is a exciting! Our brides and grooms like the flexibility of a build your own wedding and are very hands on with all the details. The families are also ready to pitch in and make the day a huge success. Most couples don't feel they need a full day-of coordinator because its at a place they already know very well.
What most couples don't realize is the amount of vendor coordination that needs to happen on and before the big day. We at Ty's make it much easier because we offer so much, but there are still times when many other vendors are working alongside us.
The couples and family members that try to do it all themselves end up working a 20 hour shift on the wedding day. The Vendor Coordinator was created to specifically lead all your professional vendors and help solve problems before they happen. Then the family and couple can enjoy their guests without many interruptions.
The Vendor Coordinator (VC) reaches out to all of your vendors the week of the wedding and becomes their new main contact. Your vendors now answer to the VC. On the wedding day, the VC works with them to ensure all services are done how you wish and solves any logistical problems that may pop up. We're there to greet them, give directions, help when needed, and instruct.
Most of the time, couples don't quite know what to ask of their vendor, and we can be the bridge that ensures all boxes have been checked.
The Day Of Coordinator
This package is for those who know they would enjoy someone taking charge of the overall day. The day-of coordinator is a professional you can trust to make decisions on your behalf and take charge of your very special day.
Your coordinator receives your plans and puts them into action while taking care of you, your family, and friends. This package also includes vendor coordination. The vendors will all be contacted the week prior so all details are finalized.
One Month Prior
You coordinator contacts you via phone call meeting and learns about your plans and will also have to-do items for you to accomplish.
5 Days Prior
A second phone meeting which is about an hour long going over all the details, adjusting timelines, and solving problems. We help walk you though the entire day.
The Wedding Week
Vendor phone calls are made to confirm details and the coordinator is available for questions via phone or email.
The coordinator arrives two hours before the rehearsal to walk the property and to go over any changes in the day-of timeline and will observe or lead the rehearsal depending on your style. Once the rehearsal is completed, the coordinator talks to key players to gather additional information.
The big day has finally arrived and the coordinator is there mid morning through the evening. The assistant coordinator arrives mid-afternoon and takes over in the evening after the lead has finished. The coordinator works with vendors and key players to ensure tasks are complete. Unforeseen issues are solved and family/guest situations taken care of. Vendors are kept on schedule, and extra decor clean up duties performed at the end of the night.