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Frequently Asked Questions: When Planning an At Home Backyard Wedding.
Planning a wedding at a private estate, family farm, or backyard comes with a unique set of logistics. At Ty's Wedding Rental & Services, we believe the planning process should be as seamless as the celebration itself.
Whether you are curious about tent rental dimensions, luxury restroom logistics, or power requirements for your sound system, we’ve gathered the most common questions from our couples here. Our goal is to provide the clarity you need to transform any outdoor space in Minnesota or Western Wisconsin into a professional, high-end wedding venue.
General Planning & About
Tent & Site Logistics
Guest Experience & Staffing
Budget, Insurance, and Vendors
Power, Bathroom, and Amenities
Extras and Other
General Planning & About
Click here to Learn About Us (https://www.tysweddingrental.com/about-us)
The Twin Cities, western Wisconsin. 1.5hr radius from Stillwater, MN. Further by special request.
Please click here to Contact Us.(https://www.tysweddingrental.com/contact-tys-wedding-services-soon)
Read our blog post linked below to learn about the process.
Blog Link (https://www.tysweddingrental.com/post/what-happens-when-you-contact-ty-s-wedding-rental-and-services)
Weddings are our focus, and we have seen how nice it is to have everything come from one place rather than one thing here and there and having to coordinate on your own. It also lets our customers know we don't just rent one or two items at a time to many couples. We serve only a few couples a weekend with our venue. That helps us become very involved with each one, helping the entire day go smoothly versus not knowing much of the details.
Click here to see a printable PDF of all our services.(https://www.tysweddingrental.com/pdf-tys-services-list)
Tent and Site Logistics
A good rule of thumb is 10 sq/ft per guest when using rectangle 8' tables, and 13 sq/ft per guest when using round 5' tables. The rest of the space may be needed for a dance floor, food line, bar, head table, displays.
100 guests or less 16'x16'. 100-150 16'x20'. 150-200 16'x24'. 200+ 16'x28 or larger. If you really like to dance go a step larger than recommended.
It depends on the city you live in. In rural areas the answer is typically no. Usually each city has a quiet time you need to abide by.
wo days before the wedding is best.
Yes, have them on reserve. Ty's has them on reserve anyway with all of our tents because you never know if you will need them or not.
The tent has optional sidewalls which hide things well. Otherwise make it as tidy as you can. Guests expect to see normal items on a property. They won't be focused on them anyway unless everything is a mess.
Clean things up! Prepare your lawn, fix broken items, start and finish a few update projects. Remember guests are not coming to inspect your property, they're coming to celebrate with the couple, family, and friends. Having a tidy property is wonderful!
We do that for you! We use ropes to create a perfectly straight aisle.
Guest Experience and Staffing
In an open grass area, side road, along the driveway, or parking lot where guests get shuttled in. Make sure the space you pick is dry enough even with rain so cars can move freely. Having a passenger drop off area is wonderful. Then the driver parks the car and less people have to walk.
Rather than change everything just for 10 people, come up with a plan that accommodates them. Golf cart rides, take an SUV on the lawn, put someone in charge of caring for them. We offer this with our golf cart package.
It's totally normal for guests to walk a little further for backyard weddings. You can offer accommodations such as VIP parking, valet parking, or golf cart shuttle. We offer all of these.
It's a great idea to string lighting, have tiki torches, or a tower light. Valet parking is a premium way to serve guests in this area. We offer it!
Most of the time the catering team cleans up dinner dishes. All trash after 8:30pm or before dinner is on you. We offer a trash clean up package where a host walks the property cleaning up and changing bags.
It depends on your personality type. We recommend it along with attendants setting up decor. Ty's offers vendor coordination where we take care of your hired professionals so you can focus on family.
Budget, Experience, and Staffing
Backyard weddings give you way more time (usually Thursday to Monday) and flexibility. If you build it the right way, it will cost about the same as some everyday venues, but it will be one of a kind.
$7000
Essential: Tent, lighting, sidewalls, chairs, tables, restroom, trash bins. Optional: Linens, dance floor, high tops, dinnerware, extra lighting, decor, arbor.
Check with your city but typically no. We recommend hiring bartenders that serve your liquor and have their own insurance.
If you like to dance, choose a DJ or Band. Bands are wonderful but ensure they can act as your MC and play a variety of music.
A 10'x10' space is usually needed for back stock. If it's a plated meal, a 20'x20' space is required.
Our bar is 7' wide. They need 5' behind for stock and 10' in front for guest flow. Total space of 10'x15' is recommended.
You don't want it to feel like a backyard BBQ. A relaxed timeline makes it feel comfortable and a bit more casual while still feeling upscale.
Power, Bathroom, & Amenities
A three station restroom trailer like the one Ty's owns has three stations. This is plenty for up to 250 guests. A two station restroom trailer can accommodate up to 125 guests. Ty's uses the three station for guest counts of 50-250.
Yes it's fully stocked with toilet paper, hand towels, and soap. We also include guest care baskets with many more items.
Planning out all your power needs and making sure you have a dedicated (15amp breaker) for each service. One 15amp breaker for the tent lights, one for the DJ, two for the restroom trailer, one for misc items. We have quiet generators for those who don't have enough power.
Ty's offers fans for cooling in the summer and a heating package for cold months.
It depends on the weather and the weather is unknown. If you have it in the budget to have them on stand-by then we highly recommend it.
Bug control via water hose application a few weeks before the wedding. The best option is to hire a professional bug control company which can perform an event spray. We offer this.
Extras and Other
Please contact us (https://www.tysweddingrental.com/contact-tys-wedding-services-soon)as availability.
We're built as a mobile Tent venue providing many services.
Minimum requirements
-Tent Wedding Package
Services that can be rented on their own but may be limited.
-Luxury Restroom Trailer
-Sound system
-Dinnerware
-Vendor Coordinator (Nov-March)
We developed our wedding packages so they take the guesswork out of the rental equipment. With the tent wedding package, your venue space is set! Guests have shelter, can sit, eat, see in the dark, and have wonderful restroom facilities.
Our add-ons are additional services that are common but optional. The dance floor, linens, dinnerware, trash cleanup, vendor coordinator, coffee bar, high tops, power generators, and all the others are quite helpful in making the day run smoothly.
Our vendor coordinator package ensures everything with your vendors is set and there are no loose ends that will come up on the wedding day.
The best way to figure out what you might have forgotten is to contact us. We walk you through the wedding day.
Yes! All of our equipment includes setup which is wonderful! We don't just drop and go.
The chairs will be set up by us for the ceremony. Then they're moved to the reception space during the social hour.
How are they moved?
-Guests take a chair or two as they walk to the reception.
-Add on the chair transition package.
Typically we set up two days before the wedding. Tear down takes place either Sunday afternoon or most often Monday. The restroom trailer arrives on the day of the wedding.
The Tuesday before the wedding at the latest.
Yes, for the tent wedding package, we enjoy coming to the property before the booking takes place. This visit not only allows you to ask many questions and see the potential layout but also allows us to ensure everything will fit.
Yes, up to 10 days before the wedding. The counts for the chairs, tables, and dinnerware items can all go down without a problem. Going up can be tricky as our other couples may have reserved all the extra equipment.
An updated invoice is created after the follow-up with a new balance.
Frequently Asked Questions
Click here to Learn About Us (https://www.tysweddingrental.com/about-us)
The Twin Cities, western Wisconsin. 1.5hr radius from Stillwater, MN. Further by special request.
Please click here to Contact Us.(https://www.tysweddingrental.com/contact-tys-wedding-services-soon)
Read our blog post linked below to learn about the process.
Blog Link (https://www.tysweddingrental.com/post/what-happens-when-you-contact-ty-s-wedding-rental-and-services)
Weddings are our focus, and we have seen how nice it is to have everything come from one place rather than one thing here and there and having to coordinate on your own. It also lets our customers know we don't just rent one or two items at a time to many couples. We serve only a few couples a weekend with our venue. That helps us become very involved with each one, helping the entire day go smoothly versus not knowing much of the details.
Click here to see a printable PDF of all our services.(https://www.tysweddingrental.com/pdf-tys-services-list)
A good rule of thumb is 10 sq/ft per guest when using rectangle 8' tables, and 13 sq/ft per guest when using round 5' tables. The rest of the space may be needed for a dance floor, food line, bar, head table, displays.
100 guests or less 16'x16'. 100-150 16'x20'. 150-200 16'x24'. 200+ 16'x28 or larger. If you really like to dance go a step larger than recommended.
It depends on the city you live in. In rural areas the answer is typically no. Usually each city has a quiet time you need to abide by.
wo days before the wedding is best.
Yes, have them on reserve. Ty's has them on reserve anyway with all of our tents because you never know if you will need them or not.
The tent has optional sidewalls which hide things well. Otherwise make it as tidy as you can. Guests expect to see normal items on a property. They won't be focused on them anyway unless everything is a mess.
Clean things up! Prepare your lawn, fix broken items, start and finish a few update projects. Remember guests are not coming to inspect your property, they're coming to celebrate with the couple, family, and friends. Having a tidy property is wonderful!
We do that for you! We use ropes to create a perfectly straight aisle.
In an open grass area, side road, along the driveway, or parking lot where guests get shuttled in. Make sure the space you pick is dry enough even with rain so cars can move freely. Having a passenger drop off area is wonderful. Then the driver parks the car and less people have to walk.
Rather than change everything just for 10 people, come up with a plan that accommodates them. Golf cart rides, take an SUV on the lawn, put someone in charge of caring for them. We offer this with our golf cart package.
It's totally normal for guests to walk a little further for backyard weddings. You can offer accommodations such as VIP parking, valet parking, or golf cart shuttle. We offer all of these.
It's a great idea to string lighting, have tiki torches, or a tower light. Valet parking is a premium way to serve guests in this area. We offer it!
Most of the time the catering team cleans up dinner dishes. All trash after 8:30pm or before dinner is on you. We offer a trash clean up package where a host walks the property cleaning up and changing bags.
It depends on your personality type. We recommend it along with attendants setting up decor. Ty's offers vendor coordination where we take care of your hired professionals so you can focus on family.
Backyard weddings give you way more time (usually Thursday to Monday) and flexibility. If you build it the right way, it will cost about the same as some everyday venues, but it will be one of a kind.
$7000
Essential: Tent, lighting, sidewalls, chairs, tables, restroom, trash bins. Optional: Linens, dance floor, high tops, dinnerware, extra lighting, decor, arbor.
Check with your city but typically no. We recommend hiring bartenders that serve your liquor and have their own insurance.
If you like to dance, choose a DJ or Band. Bands are wonderful but ensure they can act as your MC and play a variety of music.
A 10'x10' space is usually needed for back stock. If it's a plated meal, a 20'x20' space is required.
Our bar is 7' wide. They need 5' behind for stock and 10' in front for guest flow. Total space of 10'x15' is recommended.
You don't want it to feel like a backyard BBQ. A relaxed timeline makes it feel comfortable and a bit more casual while still feeling upscale.
A three station restroom trailer like the one Ty's owns has three stations. This is plenty for up to 250 guests. A two station restroom trailer can accommodate up to 125 guests. Ty's uses the three station for guest counts of 50-250.
Yes it's fully stocked with toilet paper, hand towels, and soap. We also include guest care baskets with many more items.
Planning out all your power needs and making sure you have a dedicated (15amp breaker) for each service. One 15amp breaker for the tent lights, one for the DJ, two for the restroom trailer, one for misc items. We have quiet generators for those who don't have enough power.
Ty's offers fans for cooling in the summer and a heating package for cold months.
It depends on the weather and the weather is unknown. If you have it in the budget to have them on stand-by then we highly recommend it.
Bug control via water hose application a few weeks before the wedding. The best option is to hire a professional bug control company which can perform an event spray. We offer this.
Please contact us (https://www.tysweddingrental.com/contact-tys-wedding-services-soon)as availability.
We're built as a mobile Tent venue providing many services.
Minimum requirements
-Tent Wedding Package
Services that can be rented on their own but may be limited.
-Luxury Restroom Trailer
-Sound system
-Dinnerware
-Vendor Coordinator (Nov-March)
We developed our wedding packages so they take the guesswork out of the rental equipment. With the tent wedding package, your venue space is set! Guests have shelter, can sit, eat, see in the dark, and have wonderful restroom facilities.
Our add-ons are additional services that are common but optional. The dance floor, linens, dinnerware, trash cleanup, vendor coordinator, coffee bar, high tops, power generators, and all the others are quite helpful in making the day run smoothly.
Our vendor coordinator package ensures everything with your vendors is set and there are no loose ends that will come up on the wedding day.
The best way to figure out what you might have forgotten is to contact us. We walk you through the wedding day.
Yes! All of our equipment includes setup which is wonderful! We don't just drop and go.
The chairs will be set up by us for the ceremony. Then they're moved to the reception space during the social hour.
How are they moved?
-Guests take a chair or two as they walk to the reception.
-Add on the chair transition package.
Typically we set up two days before the wedding. Tear down takes place either Sunday afternoon or most often Monday. The restroom trailer arrives on the day of the wedding.
The Tuesday before the wedding at the latest.
Yes, for the tent wedding package, we enjoy coming to the property before the booking takes place. This visit not only allows you to ask many questions and see the potential layout but also allows us to ensure everything will fit.
Yes, up to 10 days before the wedding. The counts for the chairs, tables, and dinnerware items can all go down without a problem. Going up can be tricky as our other couples may have reserved all the extra equipment.
An updated invoice is created after the follow-up with a new balance.
Still Have Questions?
Every backyard and private estate is unique, and we know your wedding vision might have specific requirements not covered here. We are here to help you navigate the "mobile venue" experience from start to finish.
​
If you have a specific question about your site layout, custom lighting needs, or special request areas beyond our standard 1.5-hour radius, please don't hesitate to reach out.
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