Wedding Coming Soon Guide

You're almost there! The planning day's are numbered and soon all your hard work will be put into action. Finally you will be able to enjoy the fruits of your labor. We're excited to serve and are happy to provide our services!

In regards to Ty's, what's coming up?

• This guide and email is our check-in. Send us any questions you may have.

• We will be scheduling our final phone call conversation 10-11 days before the wedding. During this time, we will go over your wedding timeline, guest count, tentative setup schedule, and every service in detail.

• If you have a need for additional services, let us know ASAP to see if we can accommodate your request.

• After our final phone call meeting, we will send an updated invoice. The final payment is due by the Tuesday before the wedding.

• During the week of the wedding, we will update you midweek with any changes in setup due to weather or our schedule.

• Tent set up typically takes place two days before the wedding.

• The restroom trailer will arrive the day of the wedding along with a few other services and staff.

• Depending on our schedule, we may clean up a few items the day after the wedding, but most of the clean-up will likely be two days after. If the weather interferes, the tent may come down on the Tuesday after your wedding.

Communication:

We're happy to answer any and all questions you may have. During our busy season (May-October), we're not in the office that often. Typically we try to respond quickly, but if we're putting up a tent or serving a wedding, it could be a day or two before we're able to respond.

Poor weather:

We don't want to dwell on worst-case scenarios. If you haven't already create a few different plans so that all activities work well no matter the weather.

Tips/reminders:

• Consider extra tables you may need for displays.

• Put someone in charge of decisions on the day and delegate tasks. Create a timeline with to-do items to make the process smoother.

• Finish your ceremony timeline now before you get too busy. The same goes for your playlist.

• If you need ice, skip the coolers. Purchase bags in the early afternoon, and place them right on the ground for storage. Then cover with a blanket to keep cool. 200-600lbs on average is what's needed.

• The wedding party and family need details. Create a timeline for them.

• Put someone in charge of your phone so that all the random messages or phone calls can be answered on the wedding day.

• Have a rehearsal as a couple before the rehearsal. This is huge and will iron out the details before everyone is there goofing off and giving opinions.

• Complete all projects by Wednesday including property improvements.

• Consider late-night snacks if you would like guests to stay longer.

• Don't forget plenty of water for guests. (before and after the ceremony) Having water bottle stations with pop around the reception area makes it easy for guests to grab a drink.

• Walk the property at night to determine outdoor lighting needs and obstacles for guests.

• Put two or three people in charge of parking. Otherwise, guests may go where they wish. We also offer a parking package with cones and attendants.

• Put all of your decor or supplies in totes/boxes with a number on them. Create a master list with all the box numbers and what's in each. Then it's easy for your delegated team to set up and take down for you and be able to find everything.

FAQ

• How should we prepare the lawn? Cut like normal and perform the final mowing the day before the tent install. If you have a bagging system for the mower use it as grass clumps can stick to guests shoes. It's better to have longer grass under the tent so cutting the day prior to installation is all you need. If you feel a need to cut the other grass again, just know we don't allow cutting under and around the tent as it will damage the tent and create quite a bit of dust on all materials. Excessive watering can make the ground too soft so stop all watering on Tuesday.

• When will the utility locate arrive? They could come Monday-Wednesday and will locate the main electric and gas lines installed by utility companies. They may place flags and paint the grass a bit. If you're moving after this please put the flags back where they were. If there are private utilities please contact us so we can schedule a private locate company.

• What does the restroom trailer need? Two separate 15/amp outlets meaning power comes from separate breakers in the box and nothing else is plugged in. H20 to fill up the internal tank. We bring 200' of hose which is typically plenty. If the restroom is parked farther than 200' we will need a few of your hoses.

• Do I need to cut trees? Yes, some of our vehicles are 13' 6" high and over 8' wide. If we are not able to make it to the location there will be extensive delays. The restroom trailer is also tall but can't touch trees otherwise damage will take place.

• When will everything arrive? We will go over this during our final phone call meeting. The large tents are typically two days prior or three if poor weather. The restroom arrives the day of the wedding and our arrival time is dynamic depending on the weather and other duties. It will be ready to go a few hours before the ceremony.

• Should we put our dogs inside while you're on the property? We love dogs but it would be best to keep them contained. The main reason is because they're protective of your property and may get in the way. We're on their turf and they may get uneasy about the situation.

Things some couples and families tend to forget or do poorly from our experience

-Trash bins and someone bussing tables.

-Not planning for power needs.

-Running out of DIY plates, forks, snacks, drinks.

-Water not available for the ceremony and through the day.

-Not organized when it comes to what needs to be set up on the wedding day and who.

-Setting up a station with food, drinks, desserts, but no one maintains it.

-No knife for cake cutting.

-No plan for what to do with all the leftovers from dinner.

-Putting to much work on themselves and not asking or hiring help.

-Working on property improvement projects all the way to the wedding day.

Timeline:

A common question we get it what time will you arrive on the wedding day. A better question to ask us is what time do you plan to have A, B, C task completed. Then if something seems out of place you can request a different time. Our arrival time doesn't give you the full picture. You can only guess how long a task takes to compete.

For example, let's say the ceremony is at 4pm. We're setting up all the chairs and our goal is to have the chair set up completed 1.5hr prior to the ceremony. How about the restroom trailer being operational by noon. We have set times that everything needs to be completed and we give our staff the flexibility on when to arrive. The location, weather, number of staff can all change our arrival time which sometimes isn't set until the night before.

If your wondering do I need to make sure Ty's team is on schedule and getting things done on time? No need. We have performed the same tasks many times before and when it comes to weddings there is no pushing it to next week like other services you may be used to. We're happy to explain so always feel free to ask if you're concerned about something.

Have a blast

You're about to have the time of your life! There will be regrets or things you didn't get done. That's very normal in hindsight. You're doing the very best you can. When the day comes enjoy what you have accomplished and don't dwell on what not. We suggest focusing on the commitment and reason for the day. Enjoy the first moments of marriage, conversations, laughter, kind words from guests, the property looking so neat and with so many people you love all in one place.